As a responsible managing agent, we are obliged to vet all contractors we use to ensure that they perform works on your property in a competent manner.
Our block management contractor vetting process includes the following checks. All documents provided must be the original or a properly certified copy:
If a contractor is a Company we require a copy of the certificate of incorporation which is checked against Companies House records. If a sole trader or partnership a copy of the individual or senior partner’s passport is required.
Financial position and VAT status
In order to check financial probity and guard against risk presented by offering large contracts to individuals or companies that are not financially stable or have sufficient and proportionate resource to carry on the work, we ask for the last three years of accounts from any contractor and we ask that a copy of the VAT registration certificate is provided.
Competency and Health and Safety
We check primarily for experience but also for certifications proving their qualifications and skills relevant to the type of work we are contracting. Checks are made on their selection procedure if they sub-contract any work and what their vetting procedure is.
We enquire about membership of professional or trade associations and request information and examples of what health and safety training, policy and procedures (including risk assessments and method statements) is in place. We also establish if appropriate whether the contractor is able to comply with the Construction (Design and Management) Regulations 2007. Finally, we make enquiries as to the accident reporting procedure, annual number of accidents the firm has recorded and any enforcement certificates that have been issued by HSE. All provided information is verified for authenticity.
We ask for copies of the certificate and the schedule for the contractor’s public and employee liability cover as well as their professional indemnity cover for instances where consultants are used during the course of works ordered by us.
We require a minimum of two references from existing and previous clients in works that are relevant to those we ask the contractor to perform.
Our contractor vetting policy complies with the ARMA – Q Consumer Charter and Standards. Published by the Association of Residential Management Agents.
If you are a supplier of goods or services that you think might be relevant to our business and you would like to be included on our register of approved suppliers please complete our online Pre-Qualification Questionnaire.